| 55+ Community
Articles of Incorporation
By-Laws of ORHA
Coffee Users Policy
Contact ORHA Board,
Director on Duty
General Mtg Minutes
HOA or Services Fee
Neighborhood Reps List
Officers & Committees
Nbhd Rep Mtg Minutes
Phone Book Updates
Policies & Procedures
Scheduler of Venues
Sound Room & Kitchen
There are no HOA fees. The Oak Run Homeowners Association (ORHA) does not own any of the common areas. They are all owned by DECCA, the developer. The residents pay a "Services Fee" (similar to an Amenities Fee) to DECCA. The ORHA Board of Directors and various Officers are in charge of the use and scheduling of all common area venues.
This monthly fee covers weekly garbage and yard waste pick-up, 24-hour security, basic cable TV (22 channels), community Channel-12 TV (info station for clubs, etc.), use of all facilities, maintenance of all recreational and common areas. The average services fee is $118 with the lower numbered neighborhoods being the lowest and the upper numbered ones the highest.
There are two types of properties in Oak Run, regular homesites and 'Maintained' homesites. With a maintained homesite the services (amenities) fee includes these extra services: sprinkler system and the water used; mowing, edging, fertilizing and weed control of the lawn; trimming and mulching of the landscaping (unless you alter something). Villa homesites also include exterior painting every 5 years. With a regular homesite you're on your own to provide the above services.
The best way to know what a particular homesite's Services Fee will be is to contact the listing real estate agent or the DECCA offices (HERE). There are so many variables that go into this fee it would extremely difficult for us to list all possible fee examples. And, the basic fees increase as you elected premium services such as internet, phone, extended TV, movie channels, HD, etc, etc.
|Our Mission||Our primary purpose is to organize the
recreational, social and cultural activities desired
by the residents and to facilitate discussion and
communication among the Members and Management of
|Meeting Info and Dates||
The Neighborhood Rep meetings are held the first Monday of each month in the Island Club at 9AM. The ORHA Board Workshop follows the Neighborhood Rep meetings. During June, July and August the Neighborhood Rep meeting and the ORHA Board Workshop become part of the regular General meeting.
Regular General meetings are held the second Wednesday of each month in the Orchid Club Auditorium at 9AM. All decisions regarding your Association are discussed and voted on at these meetings. Many other items of interest to all Oak Run residents are also presented at the meetings. We look forward to seeing you there.
Any and all meetings where business is voted upon are open to residents.
This year I have had numerous complaints about non-resident people (outsiders) using the facilities here at Oak Run, that we the residents pay for in our amenities fee each month for that same privilege. The ORHA Board has decided to take a more aggressive position in reducing these complaints which range from outsiders being invited by some of our homeowners to use the outdoor pools, the billiard room, card room, to attend club functions and to even attend some of our dance groups.
For those residents who may not be aware of the authority (power) granted to the Oak Run Homeowners Association, Inc. per the Articles of Incorporation, they are as follows:
ARTICLE V. Powers.
The Association shall have the powers and duties reasonably necessary to operate and maintain the Association including the following:
(a) To meet for the purposes of ascertaining the social, recreational and cultural activities in which its membership is interested in participating.
(b) To approve and schedule events that meet with rules and regulations of the recreational facilities, as established pursuant to the Declaration.
(c) To provide for the election of Neighborhood Representatives as provided in the By-Laws of the Association for the purpose of eliciting the desires of the membership for social, recreational and cultural activities and communicating those desires to the Directors.
(d) To exercise all of the powers and privileges and to perform all of the duties and obligations of the Association as set forth in the Declaration as recorded in the Public Records of Marion County, Florida and as the same may be amended from time to time as therein provided, said Declaration being incorporated herein as if set forth at length.
(e) To promulgate or enforce rules, regulations, By-Laws, covenants, restrictions or agreements to effectuate all the purposes for which Oak Run and the Association is organized pursuant to such authority as is vested in the Association and the Declaration.
(f) To have and to exercise any and all power, right and privileges which a nonprofit corporation organized under the laws of the State of Florida may now or hereafter have or exercise.
INVITED PARTICIPATION BY OUTSIDE GUESTS (POLICY)
The recreation facilities in Oak Run are provided for all residents and their bona fide guests (defined as any guest staying with the owner for twenty-four (24) hours or more) only.
As the community has evolved, so has the interest and need placed on Oak Run clubs participating in inter-community activities, however, in developing this policy and procedure, emphasis has been placed on maintaining security for the community and keeping the various facilities available to residents and their bona fide guests (defined as any guest staying with the owner for twenty-four (24) hours or more) only.
This policy shall apply to any club whose membership is open to participation by all Oak Run residents (non-restrictive). Additionally, the club hosting the event shall only be comprised of Oak Run residents (for example: the Oak Run club may NOT include residents of neighboring communities).
This policy does not include Private Parties, which are limited strictly to homeowners use for birthday parties or anniversary parties for the homeowner themselves, and may include their family and friends which come from out of town. Private Parties are not to be scheduled by clubs for club events. Also, please remember these Private Parties are scheduled only for the use of the facility/clubhouse and not for the use of the entire recreational/pool area.
|Steve Routte, ORHA President, 2014|
(requesting a venue)
| There are
various venues in Oak Run that can
be reserved for parties, meetings,
etc. For more info contact the Schedulers,
Alice Considine, 502-4725 or
Marie Davis, 854-3012. Room
Request Forms are in the Card
Room cabinet. You can print an
online Form to
drop off at the Card Room. Email
Forms can be sent to you, filled
in and emailed back to the
Schedulers at email@example.com.
( venue responsibilities )
|Every Oak Run facility Room Request that
a requester signs comes with responsibilities.
1. There is a table and chair placement schematic posted at all of our facilities, Orchid Club, Island Club and Palm Grove. It is the responsibility of the user to place tables and chairs as indicated on the schematic back in place when your activities are over.
2. Trash must be bagged and put in dumpster nearby each facility and can liner replaced for the next user.
3. Floors must be vacuumed as needed, if for some reason the vacuum cleaner has a problem call your DOD.
4. Kitchen, counter tops and equipment must be cleaned of grease. Damp mop floor as needed.
5. Coffee machine; turn off coffee machine and clean area (and don't forget ORHA coffee donation). Our coffee supplies prices have skyrocketed.
6. There is a trash can at the Orchid Club and Palm Grove plainly marked for Aluminum cans so please no trash.
7. Groups that have weekly functions sometimes forget to call the DOD (director on duty). This should be done at least 5 days in advance, no later than 3 days prior to your function, if the sound room or kitchen is needed. If you choose not to call you may find yourself without a DOD available. If you are not on the DOD's schedule he/she may make their own personal plans and not be available for your call. At that point the only thing to do is to start down the Director list until you find one willing to help you.
|Phone Book Updates
A listing, by Neighborhood, of all of the residents that are in the current Oak Run Phone Book, is given to all Reps for their Neighborhood. This listing is for the Neighborhood Rep to keep for making the appropriate changes and is sequenced by address for ease of verification of the information.All Phone Book additions, corrections and deletions are handled by Dianna Love (see the Oak Run Community Directory phone book for the appropriate form). For help, contact Dianna at 369-1441 or by email at firstname.lastname@example.org. You can mail the form to her at 7084 SW 106th Place, Ocala, FL 34476 or drop it in her cubby (Eagles Point). To print a Form, click.
The boxes on the Update Form are to be used as follows:
New Listing is selected when you are not in the current phone book at THIS HOUSE NUMBER. This usually means someone who is new to Oak Run but it also applies to someone who currently lives in Oak Run, but, in a different house.
Correction is selected when you are changing the information currently in the phone book, such as a phone number.
Deletion is selected when a person has moved and therefore is no longer living at that address in the current phone book or if they wish to be removed from the phone book.
If you have a question, please call Dianna at 369-1441.
ORHA Bodily Injury Liability Insurance
Letters or emails (when email addresses were available) have been sent to at least one contact for each club/organization. The letter is posted on the Bulletin Board at the Orchid Club. A copy of the ORHA Insurance Policy declarations pages is at the copy machine in the library for anyone wanting to read it. You may make a copy of this document for your own use at normal copy costs or print it now from the links below.
To view, download, save or print the entire PDF, click on either image below.
|Coffee Users Policy||
UPDATE (ORHA IS GETTING OUT OF THE COFFEE BUSINESS)
At our Board of Directors Workshop Meeting on April 7, 2014, it was decided that due to the ever rising costs of coffee and the necessary supplies needed to serve it, effective January 1, 2015, ORHA would no longer provide coffee to clubs, groups, or private parties. Coffee will be available for ORHA FUNCTIONS ONLY.
|Sound Room & Kitchen||Clubs, groups and
organizations that need to have the Sound Room
and/or Kitchen opened, should
contact the Director-on-Duty, NOT SECURITY .. Requests must be
made at least 3 days before
the requested opening. Any request made with less
than 3 days notice may not be granted
and is at the discretion of the Director on Duty. Thank you, The ORHA