4-2-14
ORHA
ORHA Information


  
Page Menu 
HOA Fees
Articles of Incorporation 
Coffee Users Policy 
Contact the Board 
Insurance Information 
Meeting Info and Dates 
Phone Book Updates 
President's Corner 
Online Forms 
ORHA Personnel 
ORHA Scheduler 
(requesting a venue)

Our Mission 
Printable Forms 
Room Requesters 
(responsibilities)

  Software Standard 
Sound Room & Kitchen 
Webmaster 
 There are no HOA fees. The Oak Run Homeowners Association (ORHA) does not own any of the common areas. They are all owned by DECCA, the developer. The residents pay a "Services Fee" or "Amenities Fee" to DECCA. The ORHA Board of Directors and various Officers are in charge of the use and scheduling of all common area venues.

This monthly fee covers weekly garbage and yard waste pick-up, 24-hour security, basic cable TV (22 channels), community Channel-12 TV (info station for clubs, etc.), use of all facilities, maintenance of all recreational and common areas. The average services fee is $118 with the lower numbered neighborhoods being the lowest and the upper numbered ones the highest.

There are two types of properties in Oak Run, regular homesites and 'Maintained' homesites. With a maintained homesite the services (amenities) fee includes these extra services: sprinkler system and the water used; mowing, edging, fertilizing and weed control of the lawn; trimming and mulching of the landscaping (unless you alter something). Villa homesites also include exterior painting every 5 years. With a regular homesite you're on your own to provide the above services.

The best way to know what a particular homesite's Services Fee will be is to contact the listing real estate agent or the DECCA offices (HERE). There are so many variables that go into this fee it would extremely difficult for us to list all possible fee examples. And, the basic fees increase as you elected premium services such as internet, phone, extended TV, movie channels, HD, etc, etc.


Contact the Board of Directors

All Oak Run homeowners are automatically members of the Oak Run Homeowners Association. If you have questions or comments regarding your Homeowners Association the 'Comment to ORHA' online form is availableHERE. You can also comment using the ORHA Feedback blogHERE or email us at orhaboard@yahoo.com.

If you wish to write to the ORHA Board, the address is:

Oak Run Homeowners Association
P.O. Box 772681
Ocala, FL 34477-2681

The board will try to respond to all signed messages.

 
Our Mission Our primary purpose is to organize the recreational, social and cultural activities desired by the residents and to facilitate discussion and communication among the Members and Management of Oak Run.

 
Meeting Info and Dates
The Neighborhood Rep meetings are held the first Monday of each month in the Island Club at 9AM. The ORHA Board Workshop follows the Neighborhood Rep meetings. During June, July and August the Neighborhood Rep meeting and the ORHA Board Workshop become part of the regular General meeting.

Regular General meetings are held the second Wednesday of each month in the Orchid Club Auditorium at 9AM. All decisions regarding your Association are discussed and voted on at these meetings. Many other items of interest to all Oak Run residents are also presented at the meetings. We look forward to seeing you there.

Any and all meetings where business is voted upon are open to residents.

2014 ORHA Meetings

Neighborhood Rep Meeting on
  1st Monday at 9:00 AM in the Island Club
(unless noted) Board Workshop follows

General Meeting on
2nd Wednesday at 9:00 AM in the
Orchid Club Auditorium (unless noted)
Jan 6
 Jan 22
Feb 3
 Feb 12
 Mar 3
 Mar 12
 Apr 7
 Apr 9
 May 5
 May 14
combined with General Mtg.
 Jun 11
combined with General Mtg.  Jul 9
combined with General Mtg.  Aug 13
 Sep 8 (first Mon is Labor Day)  Sep 10
 Oct 6
 Oct 8
 Nov 3
 Nov 12
 Dec 1
 Dec 10


2014 Check Signing
Card Room, 9:00 to 9:30 AM, 1st & 3rd Tuesday each month, unless noted
Jan 7 & 21 Feb 4 & 18 Mar 4 & 18 Apr 1 & 15
May 6 & 20 Jun 3 & 17 Jul 1 & 15 Aug 5 & 19
Sep 2 & 16 Oct 7 & 21 Nov 4 & 18 Dec 2 & 16


 
President's Corner


Bingo is going Bigger and Better!

Sometime in April 2014, our Bingo Gaming will be relocating from the Orchid Club Auditorium to the Palm Grove Auditorium on Tuesday nights. After having to close the entire Orchid Club Complex in January due to a major water leak (fresh water) resulting in no water to the Orchid Club Complex and offices, scheduled events were cancelled or re-scheduled to the Palm Grove Auditorium. At the time of closing, Priya Ghumman offered the use of her staffing to help move our Bingo equipment to the Palm Grove Auditorium so that our Bingo Game would not be affected. As it turned out, the water main leak was repaired midday Tuesday in time for Bingo on January 28 at 7PM but we were unable to gather our Bingo staff and without them, there is no Bingo.

It was later suggested that we should consider moving our Bingo Gaming to the Palm Grove Auditorium because it is better suited for our needs. With that thought in mind I started to think; what are the Pro's and Con's to moving Bingo?

PROS:
1. Parking – a greater amount of parking including more handicap spots.
2. Easy drop-off and pick-up for our handicapped residents - no longer having to get wet when it rains.
3. Larger auditorium - will eliminate over-crowding and could accommodate more players when needed.
4. Brighter lighting.
5. Heating and air conditioning is better balanced.
6. Multiple restroom facilities, not only in the auditorium but also pool side and in the Palm Grove Fitness Center if needed.

CONS:
None.

We will keep you updated on the transition and we hope to see a lot more new faces at Bingo in April. We have a lot of fun, we meet new people, there is good food for snacking on or you can bring your own. Hope to see you there!


Recycling is Back!  

 
Trade Mark Recycling removed their recycle bins without any notice to me or our residents. I promptly started searching for a recycling company that would be willing to give us a recycle bin to replace what we lost, newspaper and aluminum cans. I received many calls from residents expressing their disappointment and sadness with the removal of the recycle bin and a number of not so nice calls.


Recycling is a part of our lives and will keep improving as time goes on. Recycling will be the future, and the future is here now. On March 18, 2014, Florida Express Environmental placed (2) two recycle bins at our recycle area. Check this out Oak Runners; We now recycle Cardboard (box's broken down), Phone Books, Plastic Bottles (PLEASE-NO PLASTIC BAGS), Magazines, Paper Board, Glass Bottles including Jars, Office Paper, Brown Paper Bags, Steel Cans including empty Aerosol Cans, Junk Mail, Newspaper, Aluminum Cans, Aluminum Foil and Aluminum Tins.


And the best news of all, no need to separate all in to one container. It just doesn’t get any better than this!  Please support our recycling efforts, and Pitch In.



Update to Recycling (4-2-14)


It saddens me to say our ALL INTO ONE (Stream Line) recycle program has been TERMINATED due to abuse. Florida Express will change out our recycle bins and only except newspaper and cardboard. If contamination continues these recycle bins will be removed. Starting Immediately.


Steve Routte, ORHA President, 2014

 
ORHA Scheduler
(requesting a venue)
There are various venues in Oak Run that can be reserved for parties, meetings, etc. For more info contact the Schedulers, Alice Considine, 502-4725 or Marie Davis, 854-3012. Room Request Forms are in the Card Room cabinet. You can print an online Form to drop off at the Card Room. Email Forms can be sent to you, filled in and emailed back to the Schedulers at orhasch@gmail.com.

 
Room Requesters
(responsibilities)
Every Oak Run facility Room Request that a requester signs comes with responsibilities.

1. There is a table and chair placement schematic posted at all of our facilities, Orchid Club, Island Club and Palm Grove. It is the responsibility of the user to place tables and chairs as indicated on the schematic back in place when your activities are over.

2. Trash must be bagged and put in dumpster nearby each facility and can liner replaced for the next user.

3. Floors must be vacuumed as needed, if for some reason the vacuum cleaner has a problem call your DOD.

4. Kitchen, counter tops and equipment must be cleaned of grease. Damp mop floor as needed.

5. Coffee machine; turn off coffee machine and clean area (and don't forget ORHA coffee donation). Our coffee supplies prices have skyrocketed this year.

6. There is a trash can at the Orchid Club and Palm Grove plainly marked for Aluminum cans so please no trash.

7. Groups that have weekly functions sometimes forget to call the DOD (director on duty). This should be done at least 5 days in advance, no later than 3 days prior to your function, if the sound room or kitchen is needed. If you choose not to call you may find yourself without a DOD available. If you are not on the DOD's schedule he/she may make their own personal plans and not be available for your call. At that point the only thing to do is to start down the Director list until you find one willing to help you.

  
Software Standard
ORHA has established a Software Standard for information exchange. The program OpenOffice provides word processing, spreadsheet, presentation and other features in one free software suite. It  "opens" and "saves" most other software formats, such as .doc & .xls.

To learn about OpenOffice click here
  http://why.openoffice.org/  
to download click here
  http://download.openoffice.org/ 

The ORHA Webmaster has determined that OpenOffice is not being supported as before and recommends a similar yet better program, LibreOffice, as it's replacement.  It's also free.

To learn about LibreOffice click here   http://www.libreoffice.org/features/
to download click here
  http://www.libreoffice.org/download/

 
Webmaster
The 'Website Feedback' online form is availableHERE. You can also comment using the ORHA Feedback blogHERE or email the Webmaster to make a comment, suggestion, ask a question, or volunteer for the Web Team at orha.ocala@gmail.com. Webmasters page HERE.

  
Phone Book Updates
A listing, by Neighborhood, of all of the residents that are in the current Oak Run Phone Book, is given to all Reps for their Neighborhood. This listing is for the Neighborhood Rep to keep for making the appropriate changes and is sequenced by address for ease of verification of the information.

All Phone Book additions, corrections and deletions are handled by Dianna Love (see the Oak Run Community Directory phone book for the appropriate form). For help, contact Dianna at 369-1441 or by email at loveshome@embarqmail.com. You can mail the form to her at 7084 SW 106th Place, Ocala, FL 34476 or drop it in her cubby (Eagles Point). To print a Form, click.

NEW FEATURE ADDED:
We now have an online form for your convenience. You no longer need to use a printed
form if you don't want to.
The 'Phone Book Update' online form is availableHERE.
 
The boxes on the Update Form are to be used as follows:

New Listing is selected when you are not in the current phone book at THIS HOUSE NUMBER. This usually means someone who is new to Oak Run but it also applies to someone who currently lives in Oak Run, but, in a different house.

Correction is selected when you are changing the information currently in the phone book, such as a phone number.

Deletion is selected when a person has moved and therefore is no longer living at that address in the current phone book or if they wish to be removed from the phone book.

If you have a question, please call Dianna at 369-1441.

 
Insurance Information
ORHA Bodily Injury Liability Insurance

Letters or emails (when email addresses were available) have been sent to at least one contact for each club/organization. The letter is posted on the Bulletin Board at the Orchid Club. A copy of the ORHA Insurance Policy declarations pages is at the copy machine in the library for anyone wanting to read it. You may make a copy of this document for your own use at normal copy costs or print it now from the links below.
 
To view, download, save or print the entire PDF, click on either image below.

   




Coffee Users Policy The Board of Directors has implemented a new Policy and Procedure for ORHA coffee users effective 2014. All Club or Groups are expected to pay $0.50 per person per function. Realizing that not all residents attending the function drink coffee, you may deduct 20% off of the total, this should allow for non-users. This Policy will require the Club or Group to present a check to the Director on Duty (DOD) before ORHA coffee machine and supplies will be available. If any Club, Group or Neighborhood function chooses not to partake in our new Policy, you may use our PERK coffee pots and provide your own supplies such as coffee, creamers or cream, sugar, sugar substitutes, coffee cups, stirrers, etc. You will find PERK coffee pots at the Orchid Club and the Palm Grove.


Sound Room & Kitchen Clubs, groups and organizations that need to have the Sound Room and/or Kitchen opened, should contact the Director-on-Duty,  NOT SECURITY .. Requests must be made at least 3 days before the requested opening. Any request made with less than 3 days notice may not be granted and is at the discretion of the Director on Duty. Thank you, The ORHA Board.