9-29-14
ORHA
ORHA Information

    


ORHA Menu 
HOA Fees
55+ Community Info
Articles of Incorporation
By-Laws of ORHA
Coffee Users Policy
 Contact ORHA Board,
Scheduler, Webmaster

Director on Duty
General Mtg Minutes
HOA or Services Fee
 Insurance Info
Meeting Dates
Neighborhood Reps List
 Officers & Committees
 Nbhd Rep Mtg Minutes
 ORHA Elections
ORHA's Mission
Phone Book Updates
 Policies & Procedures
President's Corner
 Scheduler of Venues
 Sound Room & Kitchen
 Venue Responsibilities



There are no HOA fees. The Oak Run Homeowners Association (ORHA) does not own any of the common areas. They are all owned by DECCA, the developer. The residents pay a "Services Fee" (similar to an Amenities Fee) to DECCA. The ORHA Board of Directors and various Officers are in charge of the use and scheduling of all common area venues.

This monthly fee covers: weekly garbage and yard waste pick-up; 24-hour security; basic cable TV (22 channels); community Channel-12 TV (info station for clubs, etc.); use of all facilities; maintenance of all recreational and common areas. The average services fee is $118 with the lower numbered neighborhoods being the lowest and the upper numbered ones the highest.

There are two types of properties in Oak Run, regular homesites and 'Maintained' homesites. With a maintained homesite the services (amenities) fee includes these extra services: sprinkler system and the water used; mowing, edging, fertilizing and weed control of the lawn; trimming and mulching of the landscaping (unless you alter something). Villa homesites also include exterior painting every 5 years. With a regular homesite you're on your own to provide the above services.

The best way to know what a particular homesite's Services Fee will be is to contact the listing real estate agent or the DECCA offices (HERE). There are so many variables that go into this fee it would extremely difficult for us to list all possible fee examples. And, the Services Fee increases as you elect premium services such as internet, phone, extended TV, movie channels, HD, etc, etc.
 
Our Mission Our primary purpose is to organize the recreational, social and cultural activities desired by the residents and to facilitate discussion and communication among the Members and Management of Oak Run.

 
Meeting Info and Dates
The Neighborhood Rep meetings are held the first Monday of each month in the Island Club at 9AM. The ORHA Board Workshop follows the Neighborhood Rep meetings. During June, July and August the Neighborhood Rep meeting and the ORHA Board Workshop become part of the regular General meeting.

Regular General meetings are held the second Wednesday of each month in the Orchid Club Auditorium at 9AM. All decisions regarding your Association are discussed and voted on at these meetings. Many other items of interest to all Oak Run residents are also presented at the meetings. We look forward to seeing you there.

Any and all meetings where business is voted upon are open to residents.

2014 ORHA Meetings

Nbhd Rep Meeting on 1st Monday
   at 9:00 AM in the Island Club
(unless noted) Board Workshop follows

General Meeting on
2nd Wednesday at 9:00 AM in the
Orchid Club Auditorium (unless noted)
Jan 6
 Jan 22
Feb 3
 Feb 12
 Mar 3
 Mar 12
 Apr 7
 Apr 9
 May 5
 May 14
combined with General Mtg.
 Jun 11
combined with General Mtg.  Jul 9
combined with General Mtg.  Aug 13
 Sep 8 (first Mon is Labor Day)  Sep 10
 Oct 6
 Oct 8
 Nov 3
 Nov 12
 Dec 1
 Dec 10


2014 Check Signing
Card Room, 9:00 to 9:30 AM, 1st & 3rd Tuesday each month, unless noted
Jan 7 & 21 Feb 4 & 18 Mar 4 & 18 Apr 1 & 15
May 6 & 20 Jun 3 & 17 Jul 1 & 15 Aug 5 & 19
Sep 2 & 16 Oct 7 & 21 Nov 4 & 18 Dec 2 & 16


 
President's Corner


It has been a long hot summer with a fair amount of rain which means the grass and plants thrive and grow vigorously and if they could talk, they would be saying, “hello”. Speaking for myself, lots of rain means lower water bills and more home gardening, at which I enjoy. Speaking of gardening, October has always been my favorite month as the weather cools I start thinking about my winter flowers. My flowers of choice are Pansies and Petunias. Flowers will enhance your property and if you are trying to sell your home, that first impression can make or break a sale.

As we move into the winter months it’s time to start thinking about our upcoming election of the Oak Run Homeowners Association Board of Directors and Neighborhood Representatives which takes place each year. Four (4) Director Positions will be available and Neighborhood Representatives may run for re-election or some homeowners may choose to run against the Neighborhood Reps in their neighborhood. Each neighborhood should have 2 representatives to serve them, however, some neighborhoods only have one. If you happen to live in a neighborhood that only has one, please consider stepping up to the plate and volunteering your time. The election is held every January.

With 250/350 new residents moving into Oak Run each year you would think that volunteers would be abundant. The Oak Run Homeowner’s Association and our Oak Run Clubs and Groups are managed 100% by Volunteers and we are always in need of them. In 2012 I wrote about Volunteering in my newsletter article and I would like to share those words with you again below:

Volunteering is a perfect way to feel connected to your community. The simple act of offering your skills and enthusiasm will positively impact the lives of others, as well as your own. Several factors influence people to volunteer and serve their community, bringing change with fresh ideas but most of all it's the interaction with others that seems to be a driving force. I personally have a soft spot for people that volunteer. Volunteering takes time, its takes you away from other things you could instead be doing, but people still continue to give the gift of their time. You may call any Director for more information about getting connected to your community.
Steve Routte, ORHA President, 2014

 
ORHA Schedulers
(requesting a venue)
There are various venues in Oak Run that can be reserved for parties, meetings, etc. For more info contact the Schedulers, Alice Considine, 502-4725 or Marie Davis, 854-3012. Room Request Forms are in the Card Room cabinet. You can print an online Form to drop off at the Card Room. Email Forms can be sent to you, filled in and emailed back to the Schedulers at orhasch@gmail.com.

 
Room Requesters
( venue responsibilities )
Every Oak Run facility Room Request that a requester signs comes with responsibilities.

1. There is a table and chair placement schematic posted at all of our facilities, Orchid Club, Island Club and Palm Grove. It is the responsibility of the user to place tables and chairs as indicated on the schematic back in place when your activities are over.

2. Trash must be bagged and put in dumpster nearby each facility and can liner replaced for the next user.

3. Floors must be vacuumed as needed, if for some reason the vacuum cleaner has a problem call your DOD.

4. Kitchen, counter tops and equipment must be cleaned of grease. Damp mop floor as needed.

5. Coffee machine; turn off coffee machine and clean area (and don't forget ORHA coffee donation). Our coffee supplies prices have skyrocketed.

6. There is a trash can at the Orchid Club and Palm Grove plainly marked for Aluminum cans so please no trash.

7. Groups that have weekly functions sometimes forget to call the DOD (director on duty). This should be done at least 5 days in advance, no later than 3 days prior to your function, if the sound room or kitchen is needed. If you choose not to call you may find yourself without a DOD available. If you are not on the DOD's schedule he/she may make their own personal plans and not be available for your call. At that point the only thing to do is to start down the Director list until you find one willing to help you.

  
Phone Book Updates
A listing, by Neighborhood, of all of the residents that are in the current Oak Run Phone Book, is given to all Reps for their Neighborhood. This listing is for the Neighborhood Rep to keep for making the appropriate changes and is sequenced by address for ease of verification of the information.

All Phone Book additions, corrections and deletions are handled by Dianna Love (see the Oak Run Community Directory phone book for the appropriate form). For help, contact Dianna at 369-1441 or by email at loveshome@embarqmail.com. You can mail the form to her at 7084 SW 106th Place, Ocala, FL 34476 or drop it in her cubby (Eagles Point). To print a Form, click.

NEW FEATURE ADDED:
We now have an online form for your convenience. You no
longer need to use a printed form if you don't want to.

The
'Phone Book Update' online form is availableHERE.
 
The boxes on the Update Form are to be used as follows:

New Listing is selected when you are not in the current phone book at THIS HOUSE NUMBER. This usually means someone who is new to Oak Run but it also applies to someone who currently lives in Oak Run, but, in a different house.

Correction is selected when you are changing the information currently in the phone book, such as a phone number.

Deletion is selected when a person has moved and therefore is no longer living at that address in the current phone book or if they wish to be removed from the phone book.

If you have a question, please call Dianna at 369-1441.

 
Insurance Information
ORHA Bodily Injury Liability Insurance

Letters or emails (when email addresses were available) have been sent to at least one contact for each club/organization. The letter is posted on the Bulletin Board at the Orchid Club. A copy of the ORHA Insurance Policy declarations pages is at the copy machine in the library for anyone wanting to read it. You may make a copy of this document for your own use at normal copy costs or print it now from the links below.
 
To view, download, save or print the entire PDF, click on either image below.

   




Coffee Users Policy
UPDATE (ORHA IS GETTING OUT OF THE COFFEE BUSINESS)

At our Board of Directors Workshop Meeting on April 7, 2014, it was decided that due to the ever rising costs of coffee and the necessary supplies needed to serve it, effective January 1, 2015, ORHA would no longer provide coffee to clubs, groups, or private parties. Coffee will be available for ORHA FUNCTIONS ONLY.

The Board of Directors has implemented a new Policy and Procedure for ORHA coffee users effective 2014. All Club or Groups are expected to pay $0.50 per person per function. Realizing that not all residents attending the function drink coffee, you may deduct 20% off of the total, this should allow for non-users. This Policy will require the Club or Group to present a check to the Director on Duty (DOD) before ORHA coffee machine and supplies will be available. If any Club, Group or Neighborhood function chooses not to partake in our new Policy, you may use our PERK coffee pots and provide your own supplies such as coffee, creamers or cream, sugar, sugar substitutes, coffee cups, stirrers, etc. You will find PERK coffee pots at the Orchid Club and the Palm Grove.


Sound Room & Kitchen Clubs, groups and organizations that need to have the Sound Room and/or Kitchen opened, should contact the Director-on-Duty,  NOT SECURITY .. Requests must be made at least 3 days before the requested opening. Any request made with less than 3 days notice may not be granted and is at the discretion of the Director on Duty. Thank you, The ORHA Board.