ORHA_web_logo OAK RUN  Homeowners Association trips Travel Information home_button
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Bus Entry into Oak Run for Group Trips
Effective February 1, 2020, the following procedures must be followed for vehicles such as buses entering Oak Run to pick up groups of residents for scheduled trips.

Buses must enter and exit Oak Run only by way of the East Gate on SW 62nd Avenue Road and proceed directly to the Palm Grove area where pickup is to be at the parking lot adjacent to the Fitness Center. This lot is on the left after turning into the Palm Grove driveway from the Boulevard.

For GPS use, the address of the Fitness Center is: 6945 SW 115th Street Road, Ocala, FL 34476

The Main (West) Gate on SR-200 may only be used as an alternate entrance. The South Gate on CR-484 is not to be used.

Security Procedures

Security is now controlled remotely by Envera Systems. The gates no longer have guards physically present. As before there are two lanes, the right lane is for residents, the left lane for all other vehicles.

There is a white kiosk on the left side of the left lane. The kiosk is located immediately after the large Oak Run sign. There is a stop sign there as well.

Buses will stop at the kiosk and the driver will exit the bus to communicate verbally with the “Virtual Guard” who must be able see the driver via cameras. The driver will insert his/her driver’s license into the kiosk and when asked will say that he/she is taking a bus to the Palm Grove area. All buses are allowed to pass through.

When this is successful the red lighted bar will raise up, the red turns to green and the bus may carefully proceed through the gate to the Palm Grove-Fitness Center lot described above. The driver must take care as the old center island is not yet removed and there is a black keypad which extends out from the left side for use by emergency vehicles.

Note 1: Once each driver has gone through this procedure the first time, on future entry it will only be necessary to insert the driver’s license into the kiosk.

Note 2: The key to this is that the driver has to be the same person shown on the license. Cameras allow the system to take his/her picture and then compare it to the face on the license.

In the unlikely event that the system is not working the driver should call Envera and talk to the Virtual Guard. The number is 1-877-936-8372. Follow selection instructions and tell the Virtual Guard that the bus is at the Oak Run East Gate to go to the Palm Grove. As an alternative the driver may call the phone number of the person responsible for the group.

Chairman's Message
Oak Run Travelers is a volunteer organization open to all residents of Oak Run. It was started over 30 years ago to arrange trips for residents and, being a committee of ORHA (not a club), there are no dues. The only requirement for being a volunteer is to have a desire to give back to this community we all call home. And, all residents may go on the trips.

Twice each year we deliver a colorful Travel Brochure loaded with a variety of trips. Some trips are for venues and events easily within a couple of hours bus ride which lets us come home that night. Others are multi-day trips by bus, ship or air that last from 1-3 nights and up to as much as 15-20 nights.

About Travel
Oak Run Travelers is for all residents to enjoy. We try to book a variety of trips so there is something for everyone. We go to the Dog Track, the Horse Track, Shopping, Plays, and Festivals. In addition we have a wonderful trip to area horse farms that has become so popular we have two different dates. In each brochure we try to have one trip with a guide, such as St. Augustine, Tarpon Springs, or Winter Park.

Throughout the year we will highlight some tours in detail. We will indicate when trips are sold out, but you may still have your name on a waiting list. Please review the Oak Run Travel Regulations for Reservations, Cancellations, and Operations HERE.

Sign up for a trip, have fun with your neighbors and make new friends from Oak Run. You'll be glad you did!

Travel News
Policies have been changed due to coronavirus. Review the "pink" Brochure for more info.

Revised Trip Sign-in Policy
On arriving at the sale residents will only be allowed to sign in using the form provided by the Travel Committee. If residents arrive at the sale site before the committee person in charge, they must wait until the trip forms are placed on the sign-in table.

This is an 
effort to be entirely fair and to adhere to the announced one hour sign-in period before the sales actually start. As an example, if the sale is announced to be at 11AM, the sign-in hour will begin at 10AM and the sign-in forms will be placed on the table at that time. For this fairness policy to work everyone needs to be patient and courteous.



Reminder

We pay for the trips at least one month before the date of the trip and often several months in advance. Sometimes, our venues must know how many tickets to set aside for us or they release them. For these reasons we cannot always accommodate late requests for tickets. We know it can be disappointing but the earlier you signup, the more likely you can get your ticket(s).

Also, please remember to call our volunteer hosts between only 9AM and 8PM except for a trip emergency. If they do not answer, leave a message and include your name, number and the trip you are calling about. They will return your call as soon as they can and please enter their contact info into your caller list so you will know it is from someone you want to hear from. Check your messages at least twice each day!



Splenders of Egypt CANCELLED

Bob and Cindy Kocher have plans completed for their much anticipated trip called Splendors of Egypt. It will depart on October 26, 2020 and return on November 5.

The highlight of this trip will be a visit to the brand new Grand Egyptian Museum at Giza where all 5,000+ artifacts from King Tut's Tomb will be on display. There is much more to see and please be aware that this will be a strenuous walking trip that is not suited to anyone with walking or breathing difficulties. Call Bob and Cindy for details.

As usual, for longer more expensive trips we highly recommend travel insurance, which is available. For the multi-day trips there are deposits required at signup which are not refundable.



Trip Ideas
Be on the look out for add-on trips. Watch the Citizen, Newsletter and Channel-12. We are constantly looking for more day trips, especially to new venues and some old ones as well. For example, soon we hope to tell you about a trip to see some of the beautiful horses for which Marion County is famous.

We are still researching long trips for late in 2020 and beyond plus looking for new day trip venues. We have received some ideas from our regular travelers and we would like input from those who have recently traveled with us for the first time. The two primary considerations for day trips is the distance (for very obvious reasons) and the cost.

Because of this we will look at more 1 and 2-night trips which allow us to take longer bus rides to get to a new venue but still try to keep the cost reasonable. A good example of this is our overnight trip to the West Palm Beach area next January to visit the Morikami Gardens, see the Broadway Show 'Gypsy'  that night and go to Lion Country Safari the next day. Keep those ideas coming!



Contact Reminders
Here are some reminders for our Oak Run friends and neighbors who travel with us.

We have had difficulty reaching by phone a few residents who have signed up for a trip. As you know the trip hosts call everyone on a trip 5-7 days before the trip to remind them about the day and time the bus leaves. It also lets us know you are still going on the trip.

The first reason for us not reaching someone is that they do not answer the phone in which case we always leave a message. Please check your messages every day and reply to the host's message so that they know you got it. A few times the voice mail box has been unavailable or it is full and we cannot leave a message. Again, check your phone messages every day and be sure that we can leave a message for you. We will assume you are going on the trip and if you do not show up before the bus leaves, you will lose your money. 

The second reason is when your number is no longer valid because you changed your home phone number or switched to using only a cell phone. You must let the trip host know you made the change in your phone number, otherwise you may miss the trip and lose your money. 

As you know we have a wait list policy that allows residents to cancel without losing their money if someone on the wait list will take your place. The only way you can find out if there is a wait list is for you to call the host. The host's phone number is in the Travel Brochure as part of the trip description as well as in the listing of trips on the back page.



Volunteers Needed
Anyone interested in becoming a trip host with our all-volunteer committee needs to call Jim Waddell or Connie Smith. We will fill you in on the duties when we sit down with you to discuss your interest. We are also seeking someone to arrange the buses for our trips. Connie and Della Blanchard will be glad to go over the steps and paperwork. Since buses are already scheduled for Spring 2019 there will be ample time to learn. We would also like to have a second person to work on scheduling Day Trips and a third person to work on scheduling long trips. The more volunteers we have there is less for each of us to do.



About The Brochure
When reviewing the new brochure please read the front page which contains Sign-Up Procedures and the Cancellation Policy. Also read the page detailing the Operating Policies of Oak Run Travelers. All of this information is particularly important for new residents but should be reviewed by all residents occasionally. Of interest to new residents is our ongoing need for volunteers to assist with tasks, especially hosting day trips and delivering the brochures. Remember, we are all volunteers for a standing committee of the Oak Run Homeowner Association.



Wait List Info
Here is some helpful information about our policy for Wait Lists. Many of our trips do get sold out, some earlier than others. However, the Wait List is designed to help residents get on trips as a result of a cancellation. It works for a surprisingly high percentage of those on the wait list.

When there is a cancellation, the trip host will begin calling people on the list in the order they got on the list. Obviously, therefore, the earlier you get on the wait list the better are your chances. When a contact from the list says 'yes' I'm still interested they will be signed up. They will make out a check to the resident who had to cancel and get the check to that resident. The host will try to help if needed. There can be complications but we try to work things out as best we can. We try to replace single cancellations with singles and couple cancellations with couples when we have both on the wait list.

Another aspect of the Wait List process is that when we have a trip that ends up with a long wait list that cannot be fulfilled, we try to schedule the same trip in a later Travel Brochure. When that second version of the trip comes up for ticket sales, we give the previous Wait List residents the first option to get on the trip.



Request a Trip
Call Jim Waddell with requests for trips not already announced. For example, are you interested in historical sites or archaeological sites or a certain part of North America or around the world? It takes significant time to research and plan trips, even when we use travel agents.



Choose Oak Run Travelers
Just a reminder why traveling with Oak Run Travelers is so great versus most commercial travel companies. We schedule our buses to pick you up right here in Oak Run, take you directly to the venue with no stops for additional pickups and the same in getting you straight back to Oak Run (unless of course we have scheduled a meal).

Trip Brochures
For a quick view of the trips scheduled see the Bus Schedule page HERE. For info about each of the trips you can view and download a Brochure by selecting the image or title below. Some trips may be sold out already. Call the host or hostess to find out more or to be put on a waiting list.

 NOTICE: ALL buses load and unload from the Palm Grove Fitness Center side lot. 
Select image or caption
to view and
download
a Travel Brochure.
winter-spring-2020 summer-fall-2020
    Note: for reference only
for reference only
Winter-Spring 2021 Winter-Spring 2020 Summer-Fall 2020
is not yet available extra > Egypt Tour

Contact Info
Co-Chairs:  Jim Waddell,  237-7145,  ourbus200@earthlink.net
Connie Smith,  873-2636,  con539@embarqmail.com

Day Trips:  Connie Smith,  873-2636,  con539@embarqmail.com
Kathy Fountain,  303-638-2684,  frontierhealth@msn.com
 
World Travel:  Bob and Cindy Kocher,  854-0009,  bobthek@embarqmail.com

Cruises:
  Glen Swanson, 910-270-3887,  glenzo711@bellsouth.net

Bus Coordinator:   Linda Skowronski,  861-9365,  sheycat@embarqmail.com

Publicity:  Jim Waddell,  237-7145,  ourbus200@earthlink.net

ORHA Board Liaison:  Linda Schaub,  873-6616,  ll2shop4@aol.com

Treasurer:  Patty Waddell,  237-7145,  imatexasgirl@earthlink.com  

Travel Regulations (updated 9-29-17) 
 Regulations
Menu
Reservations
Info
Cancellation
Policy
Operating
Policy
Parking
Restrictions
 
Reservations Info
Reservations for FOUR (4) persons ONLY per trip will be accepted.

RESERVATIONS ARE TAKEN AT THE ISLAND CLUB, CARD ROOM, PALM GROVE OR ORCHID CLUB

1. All sales will begin at 11:00AM at the specified building.

2. Upon arrival, a probable list has been started by an "early bird" Oak Run resident.

3. When host/hostess arrives, he/she will take this list and proceed to fill out the registration form.

4. At 11:00AM, the host/hostess will call your name in the order of your arrival as shown on this "early bird" list, then take your check made payable to ORHA.

5. At this time you will sign in ink for your bus seat selection and may leave.

6. You must remain on the premises at all times to assure your place in line.

7. If you believe a trip to be popular, you are advised to arrive at the sign up location early at your discretion. 

Cancellation Policy
CANCELLATIONS: Once a reservation has been made, and the traveler is unable to go, the traveler will contact the host or hostess of the trip to ascertain if there is a waiting list. The host will call the first name on the list. When a purchaser has been found, that person will write a check to the original ticket holder.

The same bus seat and/or admission ticket should be used as originally assigned. The host/hostess will be responsible to ensure the return of the check to the person who is unable to go. If there is no waiting list, the person wishing to cancel will have to sell his reservation to any eligible buyer he can. Oak Run Travelers will assist in this endeavor.

1. If the cost of an admission ticket is refunded by the place where the ticket was purchased, Oak Run Travelers will refund the entire amount of your ticket.

2. If the place to be toured (or bus company) changes the established tour date after reservation payment has been made, ticket holders will be entitled to a full refund if they are unable to travel on the rescheduled date.

3. There will be no refund for cancellation on the day of departure. 

Operating Policy
Gratuities for Bus Drivers: Gratuity is included on all trips unless noted otherwise in a trip’s detail description in the brochure.

Handicapped: Wheelchairs can be stored in the luggage compartment of the bus. Early sign up is encouraged in order that seats toward the front of the bus may be selected. A wheelchair symbol to the right of the trip name and location indicates it is suitable for the handicapped.

Reclining Seats: Please check with the person behind you BEFORE reclining your seat. If they are tall, their knees will be in the way of full reclining. Be considerate. Before getting up from your seat. RETURN it to its upright position. Thank You!

Cannot Reach Host: Call appropriate Trip Coordinator as found on the front of the current travel brochure.

Waiting List: If a trip is sold out, please call the host and have your name(s) placed on a waiting list. If a cancellation occurs, you may be called. If the list warrants, another trip may be offered or a second bus added. Those on the waiting list get first call the next time the same trip is offered.

Package Deals: All trips are package deals.  No refunds or credits will be given for portions of trip a resident chooses to skip.

Prices: Should there be a change in a price quoted by Oak Run Travelers, the increase or decrease will be passed on to all making the trip. Also, times and dates may be subject to change. Notification will be given via newsletter or channel 12. Refunds will be given to those who must cancel due to date change.

Transportation: Travelers are required to use the mode of transportation arranged by Oak Run Travelers or relinquish their reservation for the trip.

Working Hours: In general, Working hours for our volunteer hosts are from 9:00AM to 8:00PM. Please make all calls within that time frame. Emergency? - Call the appropriate Trip Coordinator as found on the front of the current travel brochure.

Note: The travel coordinators and all hosts and hostesses of Oak Run Travelers are volunteers. They pay to travel like all other travelers.

Returned Checks: If our bank returns your check, you will be responsible for the service charge. 

Parking Restrictions
For Overnight Trips: In all parking areas, travelers must arrange to be dropped off or arrange for someone to pick up their vehicle before 9:00AM or one hour after the bus leaves. Their vehicle can be returned to the parking area of the returning bus after 8:00PM or one hour before the bus is due back.

Please refer to ORHA Policies and Procedures page on Bus Trip Parking HERE.
 

 
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